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Computer Shortcuts and Efficiencies Part 2

Liezl Hesketh in Tips 


Life is so short.  You know you should be planning next week’s groceries, remembering to mow the lawn or help the twins look for student accommodation for next year …. but you just need to get the chores out the way so you can relax with a cup of tea and catch up on your favourite TV programmes.

We’re all busy, and we really don’t need to be spending any extra time on activities that we could get out the way sooner.

A short while ago we posted a blog about computer shortcuts and efficiencies which was so popular we’ve put together some more for you. It certainly does make one far more efficient! We hope you find them useful and that it’ll help you save time.

It might take some time to get used to them, but why not print out a copy and leave it near your computer?  You’ll only need to look them up the first few times, thereafter it might be an efficient new habit at home, work or at college.

Shortcut Control Key + F (Functions) Keys
Ctrl+F1 Opens the Task Pane
Ctrl+F2 Displays the Print Preview
Shortcut Control Key + Shift + Letter Functions
Ctrl+Shift+F Change the font
Ctrl+Shift+L Create a bullet point
Ctrl+Shift+T Reopen accidentally closed tabs
Shortcut Control Key + Shift + F (Functions) Keys
Ctrl+Shift+F6 Switches to another open Microsoft Word document.
Ctrl+Shift+F12 Prints the document.
Shortcut Control Key + Shift + Punctuation Functions
Ctrl+Shift+> Increases selected text by 1pt up to 12pt. After that it increases the text by 2pts
Ctrl+Shift+< Decreases selected text by 1pt if 12pt or lower. If above 12pt it decreases the text by 2pts
Ctrl+Shift+* View or hide non-printing characters
Shortcut Control Key + Punctuation + Other Functions
Ctrl+/+c Insert a cent sign ¢
Ctrl+’+<charc> Insert a character with an accent (grave) mark i.e.: é
Ctrl+~+<charc> Insert a character with an accent (acute) mark i.e.: è
Shortcut Control Key + Punctuation Functions
Ctrl+] Increase the selected text by 1 pt
Ctrl+[ Decrease the selected text by 1 pt
Shortcut Control + Alt + Number Functions
Ctrl+Alt+1 Changes text to Heading 1
Ctrl+Alt+2 Changes text to Heading 2
Ctrl+Alt+3 Changes text to Heading 3
Shortcut Control + Arrow Functions
Ctrl+ Left Arrow Moves the cursor one word to the left
Ctrl+ Right Arrow Moves the cursor one word to the right
Ctrl+ Up Arrow Moves the cursor to the beginning of the line or the paragraph
Ctrl+ Down Arrow Moves the cursor to the end of the paragraph
Shortcut Alt + Control + F (Functions) Key
Alt+Ctrl+F2 Opens a new document
Shortcut Shift + F (Functions) Key
Shift + F3 Changes the text in Microsoft Word from uppercase to lowercase or a capital letter at the beginning of every word.
Shift + F7 Runs a Thesaurus check on the selected word.
Shift + 12 Save the open document.
Shortcut Shift + Named Key Functions
Shift + Enter Create a soft break instead of a new paragraph.
Shift + Insert Paste.
Shift + spacebar Takes you up a page.
Shortcut Shift + Alt + Letter Functions
Shift + Alt + D Insert the current date
Shift + Alt + F Insert the current time
Mouse Shortcut
Click, hold, and drag Selects text from where you click and hold to the point you drag and let go.
Double-click If double-clicking a word, selects the complete word.
Double-click Double-clicking on the left, centre, or right of a blank line makes the alignment of the text left, centre, or right aligned.
Double-click Double-clicking anywhere after text on a line will set a tab stop.
Triple-click Selects the line or paragraph of the text that the mouse triple-clicked on.
Ctrl + Mouse wheel Zooms in and out of the document.
Notes on other Shortcuts
Shift Using the shift key can reverse an action
Tab Making inputting large amounts of data easier by jumping to the next input field or text box with the tab key, and backwards with shift+tab.