List room for free


Computer Shortcuts and Efficiencies

Liezl Hesketh in Tips 


Whether you’re still at school, off to university or just need to be more efficient at work … you don’t need a deadline screaming at you to know that a shortcut is a wonderful thing. You might only be saving a few seconds each time you use one, but they add up and eventually you’ll change the way you work and you’ll save lots of time in the long run.

Here are some great Microsoft Word shortcuts to make your time on the computer more manageable and more enjoyable. It’ll also make you more productive.

Shortcut Ctrl+Letter Functions
Ctrl+0 (Zero) Puts 6pts of spacing before a paragraph.
Ctrl+A Selects all the text in a document.
Ctrl+B Enables the Bold function for text. Makes all the selected text bold.
Ctrl+C Copies all the selected text.
Ctrl+D If no text or object is selected then this shortcut opens up the Fonts dialogue box.If an object is selected then this shortcut makes a duplicate of the object.
Ctrl+E Centres the selected text.
Ctrl+F Opens up the Navigation Panel where you can search for words within a document. Think of it as Ctrl+Find.
Ctrl+G Opens up the Go To tab in the Find and Replace dialogue box.
Ctrl+H Opens up the Replace tab in the Find and Replace dialogue box.
Ctrl+I Enables the Italic function for text. Makes all the selected text italic.
Ctrl+J Justifies selected text.
Ctrl+K Opens the Insert Hyperlink dialogue box.
Ctrl+L Makes text range left
Ctrl+M Moves the left indent tab in by 1.25cms
Ctrl+N Opens up a new document
Ctrl+O Opens up the My Documents dialogue box
Ctrl+P Opens the Print dialogue box. You can send your document to the printer or the fax from here.
Ctrl+Q Increases the leading (the space) between two lines of text.
Ctrl+R Makes text range right.
Ctrl+S Saves your document.
Ctrl+T Moves the lower half of the left indent tab 1.25cm to the right
Ctrl+U Enables the Underline function for text. Underlines all the selected text.
Ctrl+V Pastes a selected object or text.
Ctrl+W Closes the document open on your screen.
Ctrl+X Cuts any selected object or text.
Ctrl+Y Redoes the last action
Ctrl+Z Undoes any action.
Shortcut Ctrl+Number Functions
Ctrl+1 Single space lines.
Ctrl+2 Double space lines.
Ctrl+5 1.5 line spacing.
Shortcut Control + Named Key Functions
Ctrl+Del Deletes the word to the right of the cursor
Ctrl+Backspace Deletes the word to the left of the cursor
Ctrl+End Moves the cursor to the end of the document
Ctrl+Home Moves the cursor to the beginning of the document
Ctrl+Spacebar Reset the highlighted text to the default font.
Shortcut F (function) Key Functions
F1 Opens Help in any program
F2 Rename selected icon
F3 Opens Find dialogue box from the desktop
F4 Opens the list of most often visited sites when you click on a new, clean tab when browsing.
F5 Refreshes contents. Also opens the Go To tab in the Find and Replace dialogue box.
F6 Double-pressing the F6 key labels each item in the Menu bar at the top of your Word screen. By pressing the keys indicated the Menu bar then switches to the Menu bar of that tab. For example, the Page Layout tab will be labelled P. Pressing P will open the Page Layout Menu bar.
F7 Spell check selected text or document.
F8 Selects text in front of the cursor when double pressed. Each time it’s pressed more text is selected.
F9 Refresh.
F10 Does the same as F6.
F12 Opens the Save As dialogue box.
Note: Pressing the Fn key, usually located next to the Alt button will often give you extra functions for each Function key but this depends on the make of the keyboard.